How-To Guides: Create an Address Book in Outlook

1. Open Outlook.
2. Click on “Contacts” to open your Contacts list.

1. Click New to create a new contact. The Contact window will appear.
2. Click in a field and type the contact’s information. You may complete as many or as few fields as you wish.

Tabs

1. Click on the screen’s Tabs to switch to other Contact information screens.
2. When you have finished entering information, click Save and Close to save the information for the contact.

Repeat steps 3-6 until all contacts are entered. Once you have your information entered into your Outlook Contact list you can use it to create mailing labels, envelopes, personalized form letters, etc. The next lesson walks you through the creation of mailing labels using MS Word and Outlook’s Contact List.

Perform a Mail Merge using Outlook’s Contact List

1. Open Word.
2. Select Tools, Letters and Mailings, and Mail Merge Wizard.

1. Select Document type – Labels.

1. Click on Next: Starting document.
2. Select Change Document Layout.

1. Select Label Options.

1. Pick the label you will be using. For this exercise choose 8660. Click on OK.
2. Go onto Step 2. Next: Select Recipients.

1. Choose Select from Outlook Contacts.
2. Choose which Contact Folder you wish to use. Click on OK.
3. Select Next: Arrange Your Labels.

1. Select your contact list.
2. Delete any contacts you do not wish to include in your labels. Follow the screen directions for sorting options.

1. Select Next: Arrange Your Labels. Choose Address Block.  Choose from screen options. Click on OK.

1. Select Update all Labels.
2. Select: Next: Preview Your Labels.
3. If you need to make changes, follow the screen prompts.

1. Select Complete the Merge.

1. Print on label paper. You can choose to print all of the labels or part of them by entering a start and end number.

That’s it! You can now create letters, envelopes, and personalized letters to parents using the same contact list.

 

[Posted on June 22, 2005]